Managing appointments for multiple staff members and services can quickly become overwhelming — especially when availability, workloads, and client preferences vary. That’s where TrueBooker makes life easier.
Designed to handle businesses with complex scheduling needs, TrueBooker offers powerful tools for managing multiple staff profiles, assigning services, and ensuring smooth coordination between your team and your clients. In this guide, we’ll explore how to set up and manage multiple staff and services efficiently within TrueBooker.
Adding multiple staff members
TrueBooker allows you to add as many team members as your business needs. To get started, go to the Staff Management section in the TrueBooker dashboard and click “Add New Staff.”
You can include:
- Staff name and role (e.g., stylist, therapist, trainer, or doctor).
- Profile image and bio (optional but great for personalization).
- Contact details for notifications and communication.
Once added, each staff member appears in your booking system, allowing clients to select their preferred staff when booking an appointment.
Assigning services to Staff members
Not every team member provides the same services — and TrueBooker accounts for that. You can assign specific services to each staff member under the Services Assignment tab.
For example:
- Sarah can offer Haircuts and Coloring.
- John can offer Haircuts and Beard Trimming.
- Emma (therapist) can offer Massages and Facials.
When a client books, they’ll only see staff who are qualified and available for the service they’ve selected. This keeps scheduling accurate and avoids service mismatches.
Managing multiple services with categories
To make your booking form organized, group your services into categories. Under the Services section, you can create service categories like “Hair Services,” “Spa Treatments,” or “Fitness Programs.”
Then, for each service, define:
- Service name and description
- Duration and price
- Assigned staff
- Service buffer time (time before or after each appointment)
Categorizing services not only simplifies internal management but also enhances the client’s booking experience by making options easy to browse.
Managing simultaneous bookings
TrueBooker gives you flexibility when it comes to simultaneous bookings. If you have services that can be handled by multiple staff at once — for example, multiple trainers in a gym — you can enable parallel booking for that service.
This allows several clients to book the same service with different staff members during the same time slot, maximizing productivity and reducing downtime.
Managing multiple staff members and services doesn’t have to be complicated. With TrueBooker’s intuitive settings, customizable scheduling, and smart automation, you can keep your team organized, your clients satisfied, and your business running smoothly.
From defining staff availability to tracking performance, TrueBooker ensures that every appointment is handled efficiently — no matter how large or diverse your team becomes.
For detailed setup instructions, visit the official TrueBooker Documentation, which includes step-by-step configuration guides for multi-staff and multi-service businesses.